Monday, March 17, 2014

I2P2 Injury & Illness Prevention Program

        I2P2 Injury & Illness Prevention Program


There are six core elements to an effective safety program.

      1.Management Leadership

           2.Employee Participation

      3.Hazard Risk Assessment

      4.Hazard Prevention and Control

      5.Education and Training

      6.Program Evaluation

Each element plays a critical role in the success or failure of the safety program and possibly the business itself.While all of the elements are important, it is crucial to have the company management giving full support of the safety effort. Management has the power to build a safety culture and it starts with a commitment to safety.

1. Management Commitment

Write a safety policy.
Apply the policy to all by following the safety policies.
Give employees authority to stop jobs if they see unsafe acts.
Budget time for safety. Have a daily short safety reminder meeting before the start of each shift. 
Act on recommendations of employees that perform the task.
Allow resources of time and money to provide proper training.

$1 dollar invested in safety saves $3-6 dollars of cost.

Ask yourself "What are they dealing with that I'm not?

Accountability -must be clearly understood and encouraged. Managers must take responsibility for safety. Employees in turn must have self accountability for their unsafe acts.

Development of a safety culture that will correlate to success in business.
Create a vision that employees will and must understand.
Safety must be measured along with production.
Safety must be a value. Safety efforts are encouraged and rewarded, but not just the things that we can avoid like lost time accidents.

Safety professional responsibility- communicate what needs to be done. Organization determines the degree of power. Measure safety performance. Establish employee and management measurements. Correlate injury reduction efforts with operational goals. Encourage safety culture vs zero accidents

Management Engagement -must take responsibility for failure. Managers must add safety as a core issue that affects business growth. Senior management must instill safety. Everyone should establish a vision of safety excellence.

Servant Leadership-help support the employees.

Demonstrate Safety

Safety in organizational meetings
Safety goals
Engage safety activities
Accountability

Safety is how we operate
Safety is owned by everyone
Employees are empowered
Visible symbols
Part of key organizational events


2. Worker Participation

Benefits

Employee engagement is a fundamental principle of leadership. It instills ownership and provides valuable feedback for safety success and improvement.

Form a Safety Committee.
Set requirements for membership to the committee (good attendance, no accidents)
Delineate responsibilities
Set goals
Meet regularly (monthly is suggested)
Collect safety suggestions and action points. Act on suggestions and document process. Take meeting minutes.

Form Incident Investigation Teams
Accompany supervisor or safety manager,analyze the scene and recommend corrective actions.
Encourage co-workers to help build the safety culture in related issues. (Like not wearing safety glasses)

3. Hazard Identification and Risk Assessment

A hazard is the potential for harm.

A Job Hazard Analysis is a technique that focuses on job task, the worker, the tools and the work environment.

It is a proactive approach to prevent injuries.
A way to develop proper work procedures
Adds value to your bottom line by eliminating injury cost.

Benefits
Fewer injuries
Reduce workers compensation cost
Increase in productivity
Excellent training tool to bring awareness of hazards.

Where to start?

Talk with employees
Review incidents
Review all jobs
Prioritize to risk of exposure or injury

Hazard determination

What can go wrong?
What are the consequences ?
How could it arise?
Contributing factors?
How likely is it to occur?

Effective Analysis

Where is it happening?
Who or what is it happening to?
What precipitates the hazard?
The outcome that would occur should it happen (consequence)?

Steps of a JSA

Have manager and employee break down the job in steps

For each task:
What can go wrong?
What are the consequences?
How could it happen?
How likely is to happen?

Audit

Review quarterly or annually
Jobs change
Product change
Equipment change
People change

High frequency high severity jobs should be done first

Reporting Hazards

Include program requirements
Receive training on hazards
Carry out reporting
Safety committee
Management
Fellow employees

Management Responsibilities

Receive training
Direct hazard reporting process
Act on hazard reports
Provide resources to address hazards
  Financial
  Personal
  Equipment

Document

Submission process
Track hazard reporting
Determine trends
Safety committee minutes


4. Hazard Prevention and Control

Corrective Action

Identify control method for hazards that have been identified. 

Engineer the hazard out.
Administrative controls to lower exposure.
Personal Protective Equipment as a last resort.

Engineering Controls

Install catwalks
Replace equipment
Prevention through design
       Include safety guards
       Eliminate hazards before they are created

Administrative Controls

Change the way it's done.
Rotate employees
Adjust work schedules

Personal Protective Equipment

Hard hat

Eye Protection
  Safety glasses
  Goggles
  Faceshield

Respiratory protection
Hearing protection
Safety toe shoes
Gloves

Activities

Establish Emergency planning procedures
Preventive maintenance
High housekeeping standards
Document hazard control requirements
-lockout/tagout
-confined space
-fall protection
Post appropriate signage


5. Education and Training


Training is a process, not an event.

Level 1-Compliance training
Select the right environment
PowerPoint, DVD, Hands On, Visual
Problem posing scenarios
Interaction
Role playing

Click on this link to take you to our list of safety topics and free safety plans. Most of these topics will be applicable to your business.




 6. Program Evaluation

Audits:
Lockout/tagout
Confined Space Entry
Fall Protection
Housekeeping

Annual System Audit

Document review
Facility inspection
Employee interviews

Assessment

Document criteria
Set up scoring system. Have they done:

0-nothing on the topic
2-something
8-good, but not complete
10-excellent

Shows improvement or failing trends

Prioritize deficiencies

Red-high risk
Yellow-soon
Green-low risk

Define format
Define audience of who receives report
Define the frequency

Lagging Measures

Number of injuries
Injury rates
Near misses
Workers comp cost
Number of lost days
Number of restricted days
Number of first aid cases

Leading Measures

Number of audits
Deficiencies corrected
Number of behavioral audits
Percentage of safe behaviors
Safety improvement measures taken
Number of safety committee activities


Measuring failures do not tell the whole story. Use leading and lagging measures.

A Case for Investing in Safety

Injuries and Illnesses cost industry $170 billion annually

$1 dollar invested in safety saves $3-6 dollars of cost.

Direct Cost

Equipment replacement
Medical bills
Workers compensation premiums
Settlements
Loss of productivity
Damaged product
Recovery time and expense

Indirect Cost

Company image
Vendors going elsewhere
Loss of quality
Delays in delivery

Collect safety cost data
Create a track record
Integrate safety into operations

Lagging Measures

Number of injuries
Injury rates
Near misses
Workers comp cost
Number of lost days
Number of restricted days
Number of first aid cases

Leading Measures

Number of audits
Deficiencies corrected
Number of behavioral audits
Percentage of safe behaviors
Safety improvement measures taken
Number of safety committee activities


Measuring failures do not tell the whole story. Use leading and lagging measures.

Injury Management

Determine root causes
Determine trends
Determine preventive measures
Use data to support request for improvement Involve employees

Reporting

All injuries reported immediately
Train employees on this requirement
Corrective action if fail to do so
The sooner you know the better.

Focus
Surface cause
Root cause
Avoid blame

Categories of Investigations
Near miss
Property damage
First Aid
OSHA recordable

Investigation Team
Safety Professional
Employees doing the job
Supervisor in that department
Safety committee member

Goal
Who?
What?
Where?
When?
Why?



Ask "Why" five times

Acts vs conditions

90% of injuries are due to unsafe behavior

Need to dig deeper

Mitigation
Engineering
Administration
PPE

Communication
Injured employees
Physician
Insurance Carrier claims representative Management

Make up a list of light duty task that could be performed.

Write up a process for your system


Process in Action

Accompany the injured employee to the medical provider.
Obtain physical restrictions documents
Maintain communications
Manage modified duty assignments

Culture Change

Leadership
Employee participation
Safe work environment
Continuos improvement

Cultural integration
Priority
Value

Safety is how we operate
Safety is owned by everyone
Employees are empowered
Visible symbols
Make it part of key organizational events

Are you ready to get started? Here is a link to help you to start writing a plan.



Meiners Medical and Safety " Making the World a Safer Place, One Company at a Time".

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